How to Set Up a Fundraiser Merch Table: Signage, Sizing, and Payment

A merch table at a gala, walk-a-thon, or church event used to mean a folding table stacked with boxes of pre-ordered shirts in guessed sizes, plus a cash box and a volunteer doing math under pressure. A no-minimum online shop changes what that table needs to do. Here is how to run a fundraiser merch table that drives orders to the shop instead of trying to stock and sell inventory on the spot.

What the Table Actually Needs to Do

The job of the table is not to sell physical inventory on the spot. It is to show attendees what the design looks like, help them find their size, and get them to place an order through the shop, either right there on their phone or later that week. This removes the need to guess quantities or handle cash at the event.

The Four Things to Bring to the Table

• One or two sample garments per style, in a middle size. For fit reference only, not for sale on the spot.
• A printed sizing chart. Chest, length, and fit notes for each product, taped to the table so attendees can size themselves without asking.
• A large QR code sign linking directly to the shop. The single most important item at the table.
• A short table sign explaining the shop. One sentence: "Order your size, ships free in about a week, proceeds fund [program]."

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Signage That Converts a Passerby Into an Order

The strongest table signage answers three questions at a glance: what does it look like, what does it cost, and how do I get one. A single poster with the design mockup, the retail price, and the QR code covers all three without requiring a conversation with a volunteer.

Handling Payment Without a Cash Box

Since orders go through the shop, payment happens online at checkout, not at the table. This eliminates the need for a cash box, a card reader, or a volunteer trained to make change. The only exception is a group that wants to pre-collect payment in person and place a bulk group order later, which some clubs still prefer for simplicity.

Frequently Asked Questions

Do we need to bring boxes of shirts to sell at the table?

No. A sample size or two for fit reference is enough. Orders are placed through the shop, and each item prints and ships after the order, so nothing needs to be carried, stored, or sold on the spot.

What if someone at the event does not have a smartphone to scan the QR code?

Bring a printed order form or a tablet at the table so a volunteer can help them place the order directly, or note down their contact info to follow up with the shop link by text or email.

How do we handle sizing without stock on hand?

A printed sizing chart with measurements for each product lets attendees self-select their size confidently, the same way they would size a shirt from an online store.

Should the table still accept cash?

Not usually necessary, since the shop processes payment online. Some organizations still offer a cash-to-online-order workaround for donors who prefer to pay in person on the day.